FAQ's
Who can attend this event?
Rainbows, Brownies and Guides from Girlguiding London and South East England region with their leaders and young leaders. This event is supported by the Kusuma Charitable Trust, and we particularly want to encourage attendance from girls from ethnic minority groups, low-income families, and those who might not normally access or afford to attend such events.
How do I book onto the event?
Click the booking link to the right and click on ‘view times and book’. Select ‘create a new group’ and put the name of your unit. You will then be able to select the number of tickets you need for girls and leaders. If you later want to add another child or leader from your unit, select ‘find your group’. You will be asked for your Group Code, which is generated by the booking system, and sent to you in your order confirmation email. If you create an account, the Group Code is also available to view in your account . Please contact us on ENGyouthpartnerships@rspb.org.uk if you can’t find your Group Code. You will have 30 minutes to check out when purchasing tickets. If you have any problems using the booking system, please e-mail: ENGyouthpartnerships@rspb.org.uk
What information will I be asked for when making my booking?
Please be ready to answer these questions which you will be asked as part of the bookings process:
1. Name of adult leader who is the main contact for this event
2. Adult leader (main contact) membership number
3. Adult leader (main contact) e-mail address
4. Unit name
5. Girlguiding county
6. How many girls from each section are you booking onto this event?
7. How many young leaders are you booking onto this event?
8. Where did you hear about the event?
9. Please tell us about any additional needs for your group. This can be in terms of physical access, adapted resources, religious needs, health and wellbeing.
10. If you are able to, please tell us how many girls booked onto this event are from low income families, and how you know this, e.g. because they receive free school meals/pupil premium or because parents have struggled to pay for previous trips or subscriptions. We are asking this so that we can report to the Kusuma Charitable Trust who are supporting this event. Please don’t share any personal information here.
11. How much you would like to claim in travel costs for girls and leaders in your unit. This can also include travel costs for parents dropping girls off, and can be an estimate. Please see FAQs for details.
How much do tickets cost?
This event is supported by the Kusuma Charitable Trust, and we particularly want to encourage attendance from girls from ethnic minority groups, low-income families, and those who might not normally access or afford to attend such events. Thanks to their support, we can offer free tickets to those members as well as keeping the cost low for everyone.
- Funded child ticket including young leaders: free
Free tickets are available for young members from families on low incomes, who might otherwise struggle to attend the event. e.g. where a child is eligible for free school meals/the pupil premium. These tickets are booked at the leader’s discretion. - Child ticket including young leaders: £3
- Adult leaders ticket: free
Adult leaders will be supervising their unit and may be asked to lead 'self-led' activities during the event (instructions will be provided). Please observe Girlguiding ratios when booking
What is the closing date for bookings?
Sunday 11th February at midday, or sooner if tickets sell out
What if I can only pay by cheque?
Please only pay by cheque if you’re unable to pay online. Cheques should be made payable to 'R.S.P.B.' with the unit name and today’s date written on the back. We also need the location and date of the event, a phone number for the main contact and the information requested in the ‘What information will I be asked for when making my booking?’ section above. We will only be able to confirm your booking once the cheque has been received, together with this information.
Cheques should be sent to: Yvonne Hunt, Girlguiding LaSER Events, RSPB Brighton Office, 2nd Floor, London Gate, 72 Dyke Road Drive, Brighton, BN1 6AJ
Will there be a badge?
Yes, girls will gain a Girlguiding LaSER Insects and Minibeasts badge on the day.
Will leaders need to prepare in advance for leader-led activities?
Instructions will be issued in advance and on the day, but little or no preparation will be needed before the event.
Can I claim travel expenses?
Yes, you can claim travel expenses by completing this simple claim form. We have funding from the Kusuma Charitable Trust to cover travel expenses for those who need it. Upon booking, you’ll also be asked for an estimate of travel costs. Please note that in the unlikely event of the travel expenses requested exceeding the funding available, we will prioritise claims based on need.
Will the event be accessible for all members?
Please be aware that some parts of the event will take place away from the surfaced paths and on grass areas and uneven ground, which may not be suitable for all types of wheelchair or mobility scooter. If your members have any additional needs or access requirements that you would like to make us aware of, please let us know when making your booking and we will be in touch.
How do I get there?
The meeting point will be provided in the joining instructions. By tube: The park is approximately 10 minutes walk from Highgate Station on the Northern Line By bus: Several bus routes serve the park. Visit TfL's Journey Planner to plan your trip. Highgate Wood doesn't have a car park. Limited street parking, including blue badge spaces, is available in the surrounding area. For further information see: Visit Highgate Wood - City of London
What is the process for arrivals and departures?
Joining instructions, including further information of meeting point, will be shared nearer the time. We recommend travelling by public transport.
Do we need to bring lunch?
Everyone will need to bring a nut-free packed lunch and drink in a reusable water bottle. If adults would like to purchase a hot drink on the day, please bring a flask or travel mug as you may not be based near the cafe.
How will the groups be organised on the day?
In order to coordinate activities on the day, we will need to organise the girls into groups. Depending on the size of the group you are bringing, please be aware that we may need to split your unit between different activities. If this is the case, further information will be given in the joining instructions.
Consent forms, health and safety
You will need to adhere to Girlguiding policies and procedures for an event away from the unit meeting place, including issuing and collecting information and consent forms, having a leadership team with the correct qualifications, maintaining ratios of adults and girls, carrying a first aid kit appropriate to your group, setting up a home contact, and risk assessing your attendance. If you have questions about any of this, please contact info@girlguidinglaser.org.uk
What about photos and videos?
Photos and/or videos may be captured at this event. Please make this clear to parents/carers and your leadership team, and let us know in advance on info@girlguidinglaser.org.uk if any of your attendees cannot be photographed. More details about plans for capturing content will be shared in the joining instructions.
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